A board of directors is an excellent method to ensure that your business is effectively managed and decisions are made in a fair and transparent manner. To be effective, the board must have all members actively involved and present at every meeting. A lack of attendance to meetings leads to an increase in productivity and can lead to a decline of effective leadership. Here are some suggestions to enhance your board meetings.
Plan ahead: Make sure that each board member receives pertinent information like reports, financial statements and background documents in advance of the meeting so they are prepared to participate with thoughtful questions. The early delivery of information gives board members a chance to check their schedules, and ensure they’re available to attend.
Start your meeting promptly. The meeting should be called to call company’s board of directors meetings it to order and confirm the quorum. This will show that the board appreciates the time of everyone.
Establish a clear decision-making process: A clear decision-making procedure keeps the discussion focused and eliminates distractions that could hinder the discussion.
Encourage active participation: Creating an environment that is comfortable for all members sharing their thoughts and ideas can be challenging. Chairpersons can play a major role in promoting participation by inviting input from both sides and encouraging a balanced and constructive discussion. They can also establish the ground rules for the discussion in order to encourage concise remarks and equal time for everyone.
